Privacy Policy

At Ellis Mayne, our responsibility to the leaders and organisations we work with is central to our vision. Our commitment to act ethically begins with each of us and is embedded in the values that guide the way we work together and with our clients and candidates.

LAST UPDATED 30 OCTOBER 2026

Ellis Mayne Ltd ("Ellis Mayne", "we", "us", "our") is the data controller for personal data collected through this website and in the course of our business activities.

Company no. 17250809

Registered office 73 Oathall Road, Haywards Heath, England, RH16 3EL

ICO registration ZC212703

Who this applies to

  • Visitors to our website

  • Candidates we engage with, assess or put forward through our search process

  • Clients and client contacts

  • Referral contacts and other professional contacts

What we collect

Depending on how you interact with us, we may collect:

  • Contact details: name, email address, phone number, employer, job title

  • Career information: CV, career history, qualifications, references

  • Compensation information relevant to a role you’re being considered for

  • Assessment and interview notes gathered during a search process

  • Communications you send us (enquiry forms, emails)

  • Technical data: IP address, browser type, pages visited (see our Cookie Policy)

  • Information from third parties: referrals, publicly available professional profiles such as LinkedIn, or information provided by a client

If we obtain your details from a third party or a public source, we will let you know when we first contact you and point you to this policy.

How we use it, and our legal basis

  • Identifying, assessing and progressing candidates for search assignments: legitimate interests, and contract where relevant

  • Managing client relationships and delivering advisory services: contract and legitimate interests

  • Responding to enquiries: legitimate interests

  • Sending updates you’ve agreed to receive: consent

  • Meeting legal and regulatory obligations: legal obligation

Where we rely on legitimate interests, we have considered your rights and expectations, and you can object at any time.

How we store and manage data

We use HubSpot as our CRM to manage candidate and client records. Records may include contact details, career history and assessment notes gathered during a search process. Access is limited to Ellis Mayne staff working on the relevant assignment.

Security

We use access controls, multi-factor authentication and reputable service providers to protect your data, and limit access to staff who need it.

Who we share data with

  • Clients, where relevant to progressing you as a candidate. We will discuss this with you and seek your agreement before your details are formally submitted.

  • Service providers who process data on our behalf, including HubSpot (CRM), Google Workspace and Microsoft 365 (email and document storage), Squarespace (website hosting and enquiry forms), Xero (invoicing), and assessment providers where used as part of a search process

  • Regulators or authorities, where required by law

We do not sell personal data.

International transfers

Where a service provider stores or processes data outside the UK, we ensure appropriate safeguards are in place, such as the UK International Data Transfer Addendum or an applicable adequacy decision.

Automated decisions

We do not make decisions about candidates using solely automated processing.

Retention

We keep candidate data for up to two years after our last meaningful contact with you, after which it is deleted or anonymised unless you ask us to keep it. Client records and financial information are kept for six years after the end of an engagement to meet legal and tax obligations. You can ask us to delete your data at any time.

Your rights

Under UK GDPR you have the right to access, correct, or request deletion of your data, restrict or object to processing, request portability, and withdraw consent where processing relies on it. You can object to marketing at any time. To exercise any of these rights, contact us at info@ellismayne.com.

Complaints

If you’re unhappy with how we’ve handled your data, please contact us first at info@ellismayne.com. We will acknowledge your complaint within 30 days and respond as quickly as we can. You also have the right to complain to the Information Commissioner’s Office at ico.org.uk.

This policy is governed by the law of England and Wales.